Here is a great sample appeal letter for a denied or rejected Schengen visa.

 

Photography for Emmerson College Viewbooks.

 

In the previous posts, I have already told you about our experiences of getting rejected a Schengen visa, how to write an appeal letter and how to submit an appeal to the embassy. Now I’m gonna show you a sample appeal letter that we have submitted to the German embassy.

If you didn’t read the long post about our Schengen visa rejection yet, the short version of it is that my sister got rejected a Schengen visa, she appealed the Schengen visa denial and got her Schengen visa approved within 2 days.

Below is the letter that we sent to the embassy. Note that we have changed the names and personal information in the appeal letter for privacy reasons. Everything else is what my sister submitted to the German embassy in Manila.

In this series:
Schengen Visa Rejection Horror Stories
How to Appeal a Schengen Visa Refusal and get your visa approved
How to Write an Appeal for Schengen Visa Refusal that works
Sample Appeal Letter for Schengen Visa Refusal

Sample Appeal Letter for Rejected Schengen Visa

Sample appeal letter for denied Schengen Visa

Sample appeal letter for denied Schengen Visa

 

Sample Appeal Letter for Denied Schengen Visa

Now let’s dissect her appeal letter. Remember that the letter should include all the guidelines specified by the embassy. I wrote about them here. Feel free to download the sample appeal letter for Schengen visa refusal template above.

 

1. The date, address and greetings were written.

June 13, 2016

Embassy of the Federal Republic of Germany
Visa Section
25/F Tower 2, RCBC Plaza,
6819 Ayala Avenue
Makati City 1200
Philippines

To Whom It May Concern:

 

2. Her personal details and current address were included in the beginning of the letter.

Good day!

I am Diana Grace Yabis, born on June 15, 1993 in Manila, Philippines with passport number EB6354276. I live at #25 Halimbawa Street, Chorva Village, Makati, Philippines.

 

3. The date her application was rejected.

I am writing this letter as remonstration for the rejection of my visa application I received from the German Embassy dated May 26, 2016. My visa application was refused for the reason that my “intention to leave the territory of the Member States before the expiry of the visa could not be ascertained”.

 

4. The main body of her visa appeal letter. The reason why she was rejected was because the embassy thinks she will not come back. Meaning they were questioning her proof of rootedness. So she wrote in the appeal letter that she has submitted all her documents related to her job which is one proof of rootedness that one can show.

I don’t understand why I was refused a tourist visa when I have shown proofs that I will be coming back to the Philippines after my approved vacation leave from work. Hence I am writing to appeal my visa application and I have attached additional documents as proof that I do not intend to be an illegal immigrant in Germany.

Firstly, I have submitted all the documents that you require as proof of “Your rootedness in the Philippines” as an employee. I am a full-time employee of Unilever RFM as a Distributor Development Executive since April 16, 2015. I have submitted and attached in this appeal again all the required documents as proof that I will return to the Philippines after my approved vacation leave: my Certificate of Employment, my Income Tax Return and my approved Leave of Absence.

 

5. Travel history and previous visas. If you have travelled before or have other visas, you can write about this and other visas that you have. Show that you have a good travel history (if you have any).

Secondly, I have studied and lived in Warsaw and travelled around Europe in 2011-2012 as a full scholar of the European Commission under the Erasmus Mundus scholarship scheme. I studied at University of Warsaw from September 2011 to March 2012 as an exchange student. I have travelled to almost a dozen countries in Europe during this time. I have attached a photo of my type D visa issued by the Embassy of Poland. I would also like to point out that I followed the dates of my visa and left from the Schengen Area before its expiry. If I wanted to be an illegal immigrant in Europe, I have plenty of opportunities to do so during this time.

 

schengen visa facebook group

 

6. Reasons why she is traveling to Europe. Write your reasons and your travel plans. Show that you are truly just a traveller without any bad plans to be an illegal immigrant. Write how you have never overstayed abroad and how you always came back. Tell them you don’t have any records of being an illegal immigrant. This is what my sister did.

Thirdly, I will be traveling with my parents, Jose and Maria Yabis, at the same time to visit my brother, DJ Yabis, who lives in Germany. I have not visited my brother who has lived in Germany for the last 3 years and I would love to visit this year with my parents as we have planned this to be a family get-together in Germany. Our family has NO RECORD of overstaying visas, illegal immigration or any of that sort. I HAVE NO DREAMS of becoming an illegal immigrant. I can even report at your embassy when I come back to show you that I, in fact, came back to the Philippines. I have also attached my parent’s visas and my brother’s passport and Germany ID on this appeal.

 

7. Create a sense of urgency by mentioning when your flight date is. It is specially effective when you are really traveling soon. My sister wrote it short and sweet.

Me and my parents are planning to fly together on Saturday, June 25, 2016, to Germany. I hope you can respond to my appeal as soon as possible because I have barely two weeks before our planned departure date and I still need to book my flights.

Thank you so much for considering my appeal and I hope to hear a positive response from you.

 

8. Hand signature. Plus don’t forget to write your email and phone number so they can contact you easily. I omitted my sister’s signature in the sample for privacy reasons. Obviously.

Sincerely,

Diana Grace Yabis
[email protected]
0917645xxxx

 

9. Include all the attachments in your appeal letter. She included proof about her job, her leave of absence and her income tax. She also included a photo of her previous Schengen visa, my ID, my parents’ approved visas etc. Attach everything you mentioned in the appeal letter that will support your claims.

Notice that my sister’s appeal letter was just one page. Keep it short, concise and direct to the point. Don’t beg for a visa. Show them that you deserve a visa. And that you are not planning to be an illegal immigrant.

 

Need Help Writing an Appeal Letter for Denied Schengen Visa?

If you’re still confused on how to write an appeal letter and how to appeal, I can help you write a customized appeal letter based on your visa application situation and why the embassy rejected your application. There are 9 reasons why an embassy will deny your Schengen visa application and each reason of denial needs different proof when you appeal.

Just order the service below and I will send you the Appeal Letter Questionnaire via email after ordering. I will ask you a few important questions regarding your visa application before I start writing your customized appeal letter. This service also comes with FREE visa consultation so you can ask me anything about your Schengen visa application during this process.

 

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Have you ever appealed a Schengen visa? Did you get approved or denied again? Let me know in the comments!

DJ Yabis is the poster boy of Dream Euro Trip and a modern day renaissance man. Originally from the Philippines, he loves throwing dinner parties and stalking rock stars in music festivals. Subscribe or follow his adventures LIVE on Facebook or Instagram. Learn how to plan your own eurotrip.

What do YOU think?

56 Responses to “Sample Appeal Letter for Schengen Visa Refusal” Subscribe

  1. mia May 21, 2017 at 11:28 PM #

    Hi good morning. I have applied for Schengen Tourist visa Application but its denied due to “intention of living the member state before the visa expiry could not be ascertained” I am so confuse as to what ground it’s denied. I’ve been with the company for almost 4 years and I submitted my cert of employment. However, our HR does not issue letter of absence because they dont have personal copies for it and my only approver for vacation leave is my manager. Want i submitted to them is a approved letter of leave of absence signed by my manager. I am planning to reapply and want to make sure I have to correct whatever their reasons for denying my visa. hope you could help…

  2. mia May 21, 2017 at 11:27 PM #

    Hi good morning. I have applied for Schengen Tourist visa Application but its denied due to “intention of living the member state before the visa expiry could not be ascertained” I am so confuse as to what ground it’s denied. I’ve been with the company for almost 4 years and I submitted my cert of employment. However, our HR does not issue letter of absence because they dont have personal copies for it and my only approver for vacation leave is my manager. Want i submitted to them is a approved letter of leave of absence signed by my manager. I am planning to reapply and want to make sure I have to correct whatever their reasons for denying my visa. hope you could help

  3. Farooq May 5, 2017 at 12:18 PM #

    i got my visa refusal letter from swiss embassy at abu dhabi UAE and the reason was your intention to leave schengen could not be ascertained . do you know how can i appeal from dubai what procedure i hv to follow? pls help

    • DJ Yabis May 9, 2017 at 12:50 AM #

      sorry to hear that. pls follow the embassy website procedures in your country

  4. Hannah BM May 5, 2017 at 9:08 AM #

    How long should i wait for an appeal reply before I will just accept its a no? I sent an email appeal in french embassy(last month) and follow up email few days ago. No reply.

    • DJ Yabis May 9, 2017 at 12:51 AM #

      I really don’t know. They also send you a letter or email if your appeal is rejected

    • Mia May 22, 2017 at 10:55 PM #

      Hi hannah.

      Did you receive a reply from French embassy?

  5. jessic May 2, 2017 at 1:39 PM #

    hi dj kindly check your email, pls send me the details? (email) I availed your rush service, pls check. urgent. thanks

  6. M Ahmed April 16, 2017 at 10:20 PM #

    Hi Yabis,

    My Schengen visa refused from Pakistan.
    Can you write an appeal letter for me to IND Netherlands?

    • DJ Yabis April 20, 2017 at 2:00 PM #

      Sure. Just order the service above.

  7. Kateryna April 15, 2017 at 9:49 AM #

    Hi DJ!
    Thank you for sharing all your experience! I’ve just received my second refusal in 2 years for Sweden, and working on the appeal. I’m planning to visit my boyfriend and in his invitation letter and in my application I mentioned that I will be staying with him, in his apartment. However we planned to travel around the Sweden, because I wanted to see it more, should I just changed the part “staying with him” to make the bookings in different cities as we plan to travel, how do you think?

    • DJ Yabis April 20, 2017 at 2:01 PM #

      It doesn’t matter. You can do either.

  8. Narmadha M April 8, 2017 at 8:32 AM #

    Hi Yabis,

    I applied for a Swiss tourist visa from India. We, a group of 8 women planned for this trip. 4 of us got the visa approved and the rest refused citing reason numbers 8 and 9. All 4 with help of a consultant applied again with more supporting documents. Now 3 of them got it approved and I’m the one who was refused again citing reason number 9. I am 26 years old and the only single women in the group without owning any property here but a decently paid regular job for 5 continuous years. Now we have 20 days for our confirmed flight departure.

    Do you recommend me an appeal ? Or should I give up on this cursing myself for being single ?

    • DJ Yabis April 12, 2017 at 1:51 PM #

      If you have enough time to appeal then go for it. If not, re-apply for a visa quickly!

  9. Muhammad Suleman April 4, 2017 at 11:16 AM #

    Hi ,
    I applied french visa from Pakistan, i got refused because of my bank statement was old. can u guide me how i can i appeal,
    should i give them new bank statement only or all the document
    and should i courier the appeal to them or mail them and is it i have to send the passport also ?
    thank you

    • DJ Yabis April 4, 2017 at 2:25 PM #

      Yes appeal with new bank statements. Check the procedure on their site.

  10. Kristina March 29, 2017 at 6:53 AM #

    Hi DJ,

    After three grueling months, I received an approval of appeal from IND (Netherlands.) Thank you so much for your help. I followed your template and provided all other supporting documents I can provide just to be granted a visa. It just took longer for Dutch immigration because I have to submit my letter and docs directly to NL. Again, thank you for your inputs and replying when I have questions. God speed!

    All the best,
    Kristina

  11. UGA IDIKA KALU February 26, 2017 at 1:46 AM #

    Embassy of Japan Nigeria did not grant me visa with out any reason whatsoever. After submitting all the documents they asked for. This is to attend my wife graduation ceremonies as a student in one of the universities in Tokyo Japan. Just about nine (9) days visit we come back together. Unfortunately,I have paid for my flight ticket already. They said you can only reapply after six months. What do I do?

    • DJ Yabis March 7, 2017 at 12:11 AM #

      I have no idea. I am more familiar with Schengen visa

  12. Marie December 12, 2016 at 5:06 PM #

    Hello good evening can I send my appeal true mail is that possible they will receive

  13. Hilton December 7, 2016 at 10:05 AM #

    I’m from Nigeria and I’ve just been denied a Shengen Visa from the French Embassy for the reason stated below.

    “The information submitted regarding the justification for the purpose and condition of the intended stay was not reliable”

    I WANT TO KNOW WHAT TO DO TO APPEAL THIS

    • DJ Yabis January 13, 2017 at 5:41 AM #

      read above and check the links in the series. i wrote about this extensively

      • Rina Reyes March 10, 2017 at 2:16 PM #

        Hi!

        Please help me understand more about this reason of schengen visa denial.

        *the information submitted regarding the justification for purpose and conditions of the intended stay was not reliable

        I have a business here in the Philippines and I submitted all the requirements excpt that i was not able to provide the details of getting to different states within the span of time that I will be travelling.

        • DJ Yabis March 16, 2017 at 1:25 AM #

          Read the other posts in the series. I explained more about this.

        • Kristina March 29, 2017 at 6:58 AM #

          Hi Rina,

          Provide a more detailed itinerary. I just got my appeal approved last night from Dutch Immigration. I got the same and what I did was provided a detailed itinerary.

          Kind regards,
          Kristina

  14. Fatima November 21, 2016 at 3:56 PM #

    Im goin to eu without my husband, is there a big chance that it will be denied?

    • DJ Yabis November 24, 2016 at 7:19 PM #

      Not if you provide all the require documents

  15. Zaid Waseem October 26, 2016 at 5:20 PM #

    Hello, I wanted to ask if my appeal letter gets approved and they decide to give me the visa, how will they put it on my passport?
    As they returned my passport through courier along with the rejection letter.
    Thanks

    • DJ Yabis November 3, 2016 at 5:38 PM #

      They will stamp the visa on your passport

  16. Aileen October 22, 2016 at 12:11 AM #

    I applied through the Norwegian embassy here in Dar es salaam in Tanzania.. Bit I was told to appeal.. And now am not sure of what to put up in the appeal because all the purposes of my visit were stated in the invitation letter

    • DJ Yabis November 3, 2016 at 5:42 PM #

      Appeal and send a more detailed itinerary attaching your flight and hotel reservations

  17. Aileen October 22, 2016 at 12:06 AM #

    I was denied Norwegian visa the 17 October, 2016 with the reason that they were not certain with the purpose of my visit to Norway despite the fact that all the purposes were put up in the invitation letter from my fiancé in Norway who is inviting.. Am not only visiting him but also my sister living there who recently gave birth..

    Any advises on that DJ??

  18. thnny October 20, 2016 at 8:06 AM #

    Hi Would you happen to know if sending an appeal letter to the Embassy of France manila needs to be in french?

    • DJ Yabis November 3, 2016 at 5:43 PM #

      I think so. Please double check embassy website. It’s in there

  19. Joe Perez October 19, 2016 at 2:55 PM #

    Kabayan DJ.

    Good day.

    Our visa to Spain just got recently got refused today due to 2 reason – “intention to leave the territory…” and “justification for the purpose…”

    For the “intention to leave the territory” we have read your above-mentioned appeal letter and it is indeed great. We will do the same attaching some necessary documents.

    But how about for “justification for the purpose”?
    Will you be able to suggest us what to do?
    Is it a daily wise itineraries? We have made a hotel booking in Madrid only for 24 days. It is a post-paid booking.
    Should we rebook it like 10 days in Madrid, 5 days in Barcelona, 5 days in Seville and again 4 days in Madrid.

    Kindly give us your kind suggestion. My wife and I are frustrated because the flight bookings that we had submitted were both confirmed flights.

    Appreciating your prompt and valuable feedback.

    Thank you.

    – Joe

    • DJ Yabis November 3, 2016 at 5:44 PM #

      Hi Joe, yeah I suggest you send a detailed day-to-day itinerary of your plans plus flight and hotel reservations. Sorry to hear this.

  20. ritty October 12, 2016 at 5:29 PM #

    hello iam an african i have justsubmitted my documents to germany embassy for spouse visa we got marriiade with my germany man here in africa,i went for the interview a week back and they told me that they will get back to me after three months i feel ts too long is there any other way of how to make the process quicker for them to give me the visa early?

    • DJ Yabis November 3, 2016 at 5:57 PM #

      No. That’s the usual length for marriage visa

  21. malik October 12, 2016 at 6:55 AM #

    My programme am going for in Poland has started can i still appeal and also the organisation send another invite,should i carry the new letter or the old letter when going for appeal…..
    .please reply as soon as possible.thank u

    • DJ Yabis November 3, 2016 at 5:58 PM #

      You mean as a student? Just appeal with a new letter

  22. Hina Shaukat October 5, 2016 at 4:43 PM #

    We were denied the schengen visa applied from German Consulate in Pakistan last week. I have submitted the appeal letter today by appearing there physically and hand delivering it. The visa officer said that it takes them from 1-3 months to get back! Our flights are booked for Oct 17! Should I lose all hope or is there still a chance that they might get back within a day or two as was the case with your sister?

    • DJ Yabis October 11, 2016 at 2:27 AM #

      Well I hope you mentioned in your appeal that you have flights booked. That was a huge mistake actually. You should only make flight reservation, not flight booking. Read more here: http://www.dreameurotrip.com/how-to-book-roundtrip-flight-itinerary-flight-reservation-for-visa-application/

    • khan October 27, 2016 at 1:30 PM #

      Hi Hina,
      It’s best that you reschedule your flight plan and hotel booking for at least month later, and attach the updated dates in your remonstrance and also mention that you have re-scheduled your dates. And yes, as DJ suggested, this time get a reservation, NOT a paid flight ticket.
      Good luck!

  23. Chris September 28, 2016 at 11:08 AM #

    Hi DJ, I may have missed it but were the appeal letter and other attached documents sent to the embassy through email or by post?

    • Bev October 1, 2016 at 9:34 AM #

      Can i sent it through email without the signature

      • DJ Yabis October 11, 2016 at 2:31 AM #

        You have to print it, sign it and scan it. Signature IS required.

  24. IAN R SANTIAGO September 20, 2016 at 12:27 AM #

    Hi. I’m the same guy was talking about Europe trip with my niece /2nd cousin from the Philippines. But I am here not just about Schengen visa but about Korea visa tourist eventhough it’s her 2nd time to visit Korea in December.

    What if she gets rejected? Do you think she can do appeal letter for Korea Embassy like what other people did when they were denied for Europe visa?

    • DJ Yabis September 22, 2016 at 2:19 AM #

      I am not familiar with Korean visa sorry

  25. ann pearl September 18, 2016 at 9:24 PM #

    hi, thanks for this blog. just wanna ask, will the embassy respond to the email that they already received the remonstrattion letter. ?? because I was denied last september 10,2016 then sent the remonstration letter last sept. 15. until now there is no response from them.will that be okay if I sent the appeal again??
    also, I was not able to attach my number on the letter only on my email. would that be fine??thank you much

    • DJ Yabis September 19, 2016 at 12:52 AM #

      Which embassy? Some don’t reply and they only reply when the results is out

    • Gervic September 26, 2016 at 11:18 AM #

      Our visa application was denied last May 2016.

      We have submitted our re-appeal letter after a week then result came out the following week.

      They advise through email those inquiries only, i.e:

      a) Confirmation on signatories of re-appeal letter.
      b) Information that we need to bring our passports back to the consulate office.
      c) I heard – when consulate did not advise to bring the passports back and they call you to go to there – it is already the final resolution (failed on re-appeal).

      • Gervic September 26, 2016 at 11:19 AM #

        *Spain Visa.

        • Saloni April 27, 2017 at 10:13 AM #

          I was denied schenegan visa for 2nd time because information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable . My hotel reservation and flight tickets are cancelled after refusal so can I apeal now and what should I write on apeal letter or what else can I do plz help me out 😭

          • DJ Yabis April 29, 2017 at 1:04 AM #

            sorry to hear that. you should provide more detailed itinerary and your reasons for visiting

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