Here is a great sample appeal letter for a denied or rejected Schengen visa.
In the previous posts, I have already told you about our experiences of getting rejected a Schengen visa, how to write an appeal letter and how to submit an appeal to the embassy. Now I’m gonna show you a sample appeal letter that we have submitted to the German embassy.
If you didn’t read the long post about our Schengen visa rejection yet, the short version of it is that my sister got rejected a Schengen visa, she appealed the Schengen visa denial and got her Schengen visa approved within 2 days.
Below is the letter that we sent to the embassy. Note that we have changed the names and personal information in the appeal letter for privacy reasons. Everything else is what my sister submitted to the German embassy in Manila.
In this series:
Schengen Visa Rejection Horror Stories
How to Appeal a Schengen Visa Refusal and get your visa approved
How to Write an Appeal for Schengen Visa Refusal that works
Sample Appeal Letter for Schengen Visa Refusal
Sample Appeal Letter for Rejected Schengen Visa
Sample Appeal Letter for Denied Schengen Visa
Now let’s dissect her appeal letter. Remember that the letter should include all the guidelines specified by the embassy. I wrote about them here. Feel free to download the sample appeal letter for Schengen visa refusal template above.
1. The date, address and greetings were written.
June 13, 2016
Embassy of the Federal Republic of Germany
25/F Tower 2, RCBC Plaza,
6819 Ayala Avenue
Makati City 1200
To Whom It May Concern:
2. Her personal details and current address were included in the beginning of the letter.
I am Diana Grace Yabis, born on June 15, 1993 in Manila, Philippines with passport number EB6354276. I live at #25 Halimbawa Street, Chorva Village, Makati, Philippines.
3. The date her application was rejected.
I am writing this letter as remonstration for the rejection of my visa application I received from the German Embassy dated May 26, 2016. My visa application was refused for the reason that my “intention to leave the territory of the Member States before the expiry of the visa could not be ascertained”.
4. The main body of her visa appeal letter. The reason why she was rejected was because the embassy thinks she will not come back. Meaning they were questioning her proof of rootedness. So she wrote in the appeal letter that she has submitted all her documents related to her job which is one proof of rootedness that one can show.
I don’t understand why I was refused a tourist visa when I have shown proofs that I will be coming back to the Philippines after my approved vacation leave from work. Hence I am writing to appeal my visa application and I have attached additional documents as proof that I do not intend to be an illegal immigrant in Germany.
Firstly, I have submitted all the documents that you require as proof of “Your rootedness in the Philippines” as an employee. I am a full-time employee of Unilever RFM as a Distributor Development Executive since April 16, 2015. I have submitted and attached in this appeal again all the required documents as proof that I will return to the Philippines after my approved vacation leave: my Certificate of Employment, my Income Tax Return and my approved Leave of Absence.
5. Travel history and previous visas. If you have travelled before or have other visas, you can write about this and other visas that you have. Show that you have a good travel history (if you have any).
Secondly, I have studied and lived in Warsaw and travelled around Europe in 2011-2012 as a full scholar of the European Commission under the Erasmus Mundus scholarship scheme. I studied at University of Warsaw from September 2011 to March 2012 as an exchange student. I have travelled to almost a dozen countries in Europe during this time. I have attached a photo of my type D visa issued by the Embassy of Poland. I would also like to point out that I followed the dates of my visa and left from the Schengen Area before its expiry. If I wanted to be an illegal immigrant in Europe, I have plenty of opportunities to do so during this time.
6. Reasons why she is traveling to Europe. Write your reasons and your travel plans. Show that you are truly just a traveller without any bad plans to be an illegal immigrant. Write how you have never overstayed abroad and how you always came back. Tell them you don’t have any records of being an illegal immigrant. This is what my sister did.
Thirdly, I will be traveling with my parents, Jose and Maria Yabis, at the same time to visit my brother, DJ Yabis, who lives in Germany. I have not visited my brother who has lived in Germany for the last 3 years and I would love to visit this year with my parents as we have planned this to be a family get-together in Germany. Our family has NO RECORD of overstaying visas, illegal immigration or any of that sort. I HAVE NO DREAMS of becoming an illegal immigrant. I can even report at your embassy when I come back to show you that I, in fact, came back to the Philippines. I have also attached my parent’s visas and my brother’s passport and Germany ID on this appeal.
7. Create a sense of urgency by mentioning when your flight date is. It is specially effective when you are really traveling soon. My sister wrote it short and sweet.
Me and my parents are planning to fly together on Saturday, June 25, 2016, to Germany. I hope you can respond to my appeal as soon as possible because I have barely two weeks before our planned departure date and I still need to book my flights.
Thank you so much for considering my appeal and I hope to hear a positive response from you.
8. Hand signature. Plus don’t forget to write your email and phone number so they can contact you easily. I omitted my sister’s signature in the sample for privacy reasons. Obviously.
Diana Grace Yabis
9. Include all the attachments in your appeal letter. She included proof about her job, her leave of absence and her income tax. She also included a photo of her previous Schengen visa, my ID, my parents’ approved visas etc. Attach everything you mentioned in the appeal letter that will support your claims.
Notice that my sister’s appeal letter was just one page. Keep it short, concise and direct to the point. Don’t beg for a visa. Show them that you deserve a visa. And that you are not planning to be an illegal immigrant.
Need Help Writing an Appeal Letter for Denied Schengen Visa?
If you’re still confused on how to write an appeal letter and how to appeal, I can help you write a customized appeal letter based on your visa application situation and why the embassy rejected your application. There are 9 reasons why an embassy will deny your Schengen visa application and each reason of denial needs different proof when you appeal.
Just order the service below and I will send you the Appeal Letter Questionnaire via email after ordering. I will ask you a few important questions regarding your visa application before I start writing your customized appeal letter. This service also comes with FREE visa consultation so you can ask me anything about your Schengen visa application during this process.
Have you ever appealed a Schengen visa? Did you get approved or denied again? Let me know in the comments!