Here is a great sample appeal letter for a denied or rejected Schengen visa.


Photography for Emmerson College Viewbooks.


In the previous posts, I have already told you about our experiences of getting rejected a Schengen visa, how to write an appeal letter and how to submit an appeal to the embassy. Now I’m gonna show you a sample appeal letter that we have submitted to the German embassy.

If you didn’t read the long post about our Schengen visa rejection yet, the short version of it is that my sister got rejected a Schengen visa, she appealed the Schengen visa denial and got her Schengen visa approved within 2 days.

Below is the letter that we sent to the embassy. Note that we have changed the names and personal information in the appeal letter for privacy reasons. Everything else is what my sister submitted to the German embassy in Manila.


In this series:
Schengen Visa Rejection Horror Stories
How to Appeal a Schengen Visa Refusal and get your visa approved
How to Write an Appeal for Schengen Visa Refusal that works
Sample Appeal Letter for Schengen Visa Refusal

Sample Appeal Letter for Rejected Schengen Visa

Sample appeal letter for denied Schengen Visa

Sample appeal letter for denied Schengen Visa


Sample Appeal Letter for Denied Schengen Visa

Now let’s dissect her appeal letter. Remember that the letter should include all the guidelines specified by the embassy. I wrote about them here. Feel free to download the sample appeal letter for Schengen visa refusal template above.


1. The date, address and greetings were written.

June 13, 2016

Embassy of the Federal Republic of Germany
Visa Section
25/F Tower 2, RCBC Plaza,
6819 Ayala Avenue
Makati City 1200

To Whom It May Concern:


2. Her personal details and current address were included in the beginning of the letter.

Good day!

I am XXX Yabis, born on June 15, 1993 in Manila, Philippines with passport number EB6354276. I live at #25 Halimbawa Street, Chorva Village, Makati, Philippines.


3. The date her application was rejected.

I am writing this letter as remonstration for the rejection of my visa application I received from the German Embassy dated May 26, 2016. My visa application was refused for the reason that my “intention to leave the territory of the Member States before the expiry of the visa could not be ascertained”.


4. The main body of her visa appeal letter. The reason why she was rejected was because the embassy thinks she will not come back. Meaning they were questioning her proof of rootedness. So she wrote in the appeal letter that she has submitted all her documents related to her job which is one proof of rootedness that one can show.

I don’t understand why I was refused a tourist visa when I have shown proofs that I will be coming back to the Philippines after my approved vacation leave from work. Hence I am writing to appeal my visa application and I have attached additional documents as proof that I do not intend to be an illegal immigrant in Germany.

Firstly, I have submitted all the documents that you require as proof of “Your rootedness in the Philippines” as an employee. I am a full-time employee of Unilever RFM as a Distributor Development Executive since April 16, 2015. I have submitted and attached in this appeal again all the required documents as proof that I will return to the Philippines after my approved vacation leave: my Certificate of Employment, my Income Tax Return and my approved Leave of Absence.


5. Travel history and previous visas. If you have travelled before or have other visas, you can write about this and other visas that you have. Show that you have a good travel history (if you have any).

Secondly, I have studied and lived in Warsaw and travelled around Europe in 2011-2012 as a full scholar of the European Commission under the Erasmus Mundus scholarship scheme. I studied at University of Warsaw from September 2011 to March 2012 as an exchange student. I have travelled to almost a dozen countries in Europe during this time. I have attached a photo of my type D visa issued by the Embassy of Poland. I would also like to point out that I followed the dates of my visa and left from the Schengen Area before its expiry. If I wanted to be an illegal immigrant in Europe, I have plenty of opportunities to do so during this time.


schengen visa facebook group


6. Reasons why she is traveling to Europe. Write your reasons and your travel plans. Show that you are truly just a traveller without any bad plans to be an illegal immigrant. Write how you have never overstayed abroad and how you always came back. Tell them you don’t have any records of being an illegal immigrant. This is what my sister did.

Thirdly, I will be traveling with my parents, Jose and Maria Yabis, at the same time to visit my brother, DJ Yabis, who lives in Germany. I have not visited my brother who has lived in Germany for the last 3 years and I would love to visit this year with my parents as we have planned this to be a family get-together in Germany. Our family has NO RECORD of overstaying visas, illegal immigration or any of that sort. I HAVE NO DREAMS of becoming an illegal immigrant. I can even report at your embassy when I come back to show you that I, in fact, came back to the Philippines. I have also attached my parent’s visas and my brother’s passport and Germany ID on this appeal.


7. Create a sense of urgency by mentioning when your flight date is. It is specially effective when you are really traveling soon. My sister wrote it short and sweet.

Me and my parents are planning to fly together on Saturday, June 25, 2016, to Germany. I hope you can respond to my appeal as soon as possible because I have barely two weeks before our planned departure date and I still need to book my flights.

Thank you so much for considering my appeal and I hope to hear a positive response from you.


8. Hand signature. Plus don’t forget to write your email and phone number so they can contact you easily. I omitted my sister’s signature in the sample for privacy reasons. Obviously.


XXX Yabis


9. Include all the attachments in your appeal letter. She included proof about her job, her leave of absence and her income tax. She also included a photo of her previous Schengen visa, my ID, my parents’ approved visas etc. Attach everything you mentioned in the appeal letter that will support your claims.

Notice that my sister’s appeal letter was just one page. Keep it short, concise and direct to the point. Don’t beg for a visa. Show them that you deserve a visa. And that you are not planning to be an illegal immigrant.


Need Help Writing an Appeal Letter for Denied Schengen Visa?

If you’re still confused on how to write an appeal letter and how to appeal, I can help you write a customized appeal letter based on your visa application situation and why the embassy rejected your application. There are 9 reasons why an embassy will deny your Schengen visa application and each reason of denial needs different proof when you appeal.

Just order the service below and I will send you the Appeal Letter Questionnaire via email after ordering. I will ask you a few important questions regarding your visa application before I start writing your customized appeal letter. This service also comes with FREE visa consultation so you can ask me anything about your Schengen visa application during this process.


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Have you ever appealed a Schengen visa? Did you get approved or denied again? Let me know in the comments!

DJ Yabis is the poster boy of Dream Euro Trip and a modern day renaissance man. Originally from the Philippines, he loves throwing dinner parties and stalking rock stars in music festivals. Subscribe or follow his adventures LIVE on Facebook or Instagram. Learn how to plan your own eurotrip.

What do YOU think?

121 Responses to “Sample Appeal Letter for Schengen Visa Refusal” Subscribe

  1. ray anne February 7, 2019 at 5:57 AM #

    hi can you help me how to make a appeal letter?thankyou

    • DJ Yabis February 18, 2019 at 11:29 PM #

      Sure. You can order my service above

  2. Rahul December 19, 2018 at 6:15 AM #

    My student visa got refused for latvia.
    What should I do now wheather appeal or re-apply. Actually all the documents whcwhi have submitted are genuine but I made some mistakes while filling the application form because of improper guidance.
    Please help me

    • DJ Yabis February 18, 2019 at 11:30 PM #

      Sure. I provide this service. You can buy it above.

  3. mohammad yaseen September 18, 2018 at 12:28 PM #

    hi sir,
    I apply france visit visa , but embassy refues please help me how to apply appeal , thanks a lot

  4. Ivy B September 15, 2018 at 7:12 PM #

    Is the appeal process the same for a france visa, are there charges for the appeal?

    • DJ Yabis February 18, 2019 at 11:31 PM #

      It’s a bit different. Check the French embassy website for procedures.

  5. Oka September 10, 2018 at 11:57 AM #

    Hi, pls i would like to know if france appeal letter should be written in english or french

  6. Talwinder July 12, 2018 at 3:19 PM #

    My mother has reafused visa from Portugal’s now what we do. my brother in Portugal his wife also in portugal she is pregnant she need haelp .they provide all documents but the results is rejection

    • DJ Yabis July 13, 2018 at 2:27 AM #

      sorry to hear that just follow my guide above

      • gurpartap singh September 8, 2018 at 10:53 AM #

        plz provide france Email where i could appeal against visa rejected

  7. Ma. Cristina Francisco January 15, 2018 at 11:53 AM #

    Hi, do I still need a special power of attorney for appealing? Or just a letter will be enough for my first step. I applied for Netherlands and Im currently holding a residence visa here in Abu dhabi.

    • DJ Yabis January 16, 2018 at 3:05 AM #

      If the embassy requires it then yes. Each embassy has their own system just check on their website. I’m only familiar with German embassy.

    • amino acid January 16, 2018 at 2:05 PM #

      When my visa application was rejected, my sponsor in netherlands appealed there without a power of attorney. He did it himself. Just sharing 🙂

      • Ianne June 10, 2018 at 5:55 AM #

        Whats the reason of your refusal?

      • Ianne June 10, 2018 at 5:57 AM #

        Under what reasons?

      • Ianne July 20, 2018 at 11:18 AM #

        Hello @amino acid
        How was the result? Did you got it? The visa at the end?

      • Agyasap December 13, 2018 at 10:10 AM #

        Hi Amino
        I have been refused a visa to the Netherlands. I’d like to know whether the person who invited me can appeal on my behalf

        • DJ Yabis February 18, 2019 at 11:30 PM #

          Nope. You have to appeal yourself

  8. Ayodele October 28, 2017 at 11:02 AM #

    Do you have to pay any amount for the submission of appeal ?

    • DJ Yabis November 3, 2017 at 2:44 AM #

      No. It’s free to appeal.

  9. Alice October 23, 2017 at 11:12 PM #

    Hello, i was refused by the Netherlands 2 days ago, where do I send my appeal? They wrote me an address in the rejection paper, its not email it’s an address do i mail it by aramex or dhl? How long does it take, its very urgent!

    • DJ Yabis November 3, 2017 at 3:14 AM #

      I believe you have to send it to that address. Each embassy has their own system.

  10. love August 23, 2017 at 3:29 PM #

    hello dj Iam from india… i want to know that if the visa gets refused only with point no 8 that the justication of the purpose and conditions of the oriented saty was not reliable…. so then can we appeal for this…. we submitted the file on 24th july 2017 and our intended tour stay was from 10th aug to 20th aug to finland ….we asked fo the reason to embassy and they said that dates were not reliable aand you can appeal for this …. so can you tell me what will be the documents we have to collect… all information for this…. and how much time they will take after appeal… thanks

    • DJ Yabis August 23, 2017 at 9:59 PM #

      I wrote my answers to this in the series. Pls read the series.

  11. cc August 16, 2017 at 1:01 PM #


    I applied for a visa in Spanish embassy with friends and only me was asked to attend for interview. After the interview i was given a letter of refusal with the ff reasons:
    -justification for the purpose and conditions of the intended stay was not provided
    – you have not provided proof of sufficient means of subsistence
    – the information submitted regarding the justification for the purpose and conditions of the intended stay was unreliable
    – your intention to leave the territory of the member states before the expiry of the visa could not be ascertained

    I honestly could not understand why as i submitted ALL requirements that will prove that i wasn’t all of those findings.

    • DJ Yabis August 23, 2017 at 10:07 PM #

      Because they are horrible. Just re-apply with more documents to prove them otherwise

  12. Ahmad August 3, 2017 at 6:02 PM #

    Helped me..
    Anyone tell me plz .. i was apply a visa for france embassy and i got a news today that it is rejected .. i am thinking 2 write a appeal letter kindly tell me after writting a letter .. how 2 submit by email or courier??

    • DJ Yabis August 23, 2017 at 10:12 PM #

      check french embassy in your country

  13. Selma A July 27, 2017 at 10:11 AM #

    Hi, I was denied visa to Greece a couple of days ago and I want to reapply. Should I purchase a new travel insurance? The travel agency gave me two original copies.

    • DJ Yabis July 28, 2017 at 1:32 AM #

      i dont think so if your dates are the same

  14. Balwinder Kumar July 25, 2017 at 8:07 AM #

    Good day.

    Our visa to France just got recently got refused today due to 2 reason – “intention to leave the territory…” and “justification for the purpose…”

    For the “intention to leave the territory” we have read your above-mentioned appeal letter and it is indeed great. We will do the same attaching some necessary documents.

    But how about for “justification for the purpose”?
    Will you be able to suggest us what to do?

    Please share Email id for Re-appeal

    please help me as soon as possible

  15. Obayomi ayoola emmanuel July 24, 2017 at 7:57 PM #

    DJ yabis
    I am from nigeria
    . I have applied for Schengen Tourist visa Application but its denied due to “intention of living the member state before the visa expiry could not be ascertained” .i am confused because I’m a student and still in school but I am going on this short trip because I had a good grade as I have promised my dad and it’s time to fulfill his promise of a trip to tour an European country. I plan to stay for less than a month and after that I have to return back to school in September. I applied to leave for paris 2nd of August and come back 30 august.
    My dad owns a school here and other buisness and landed property and is also a lecturer in a university here i have no reason to stay in france i have a very good life here. Although i have never let the country before. Please what supporting documents do i need to make an appeal and prove my case.

    • DJ Yabis July 25, 2017 at 3:59 PM #

      submit your student papers: enrollment form, student ID and include all your Dad’s business and properties as well

      • Obayomi ayoola emmanuel July 25, 2017 at 10:17 PM #

        can a letter from the sport counsil of the state where i an intern justify me and a letter from the HOD of my department

      • Obayomi ayoola emmanuel July 30, 2017 at 2:29 AM #

        Hello do you think it’s too late to appeal because I was supposed to leave this month(august) beginning and leave at end of the month(august) . I am asking because I am reading visa appeal takes 4-8weeks. And is there any way to mkeit faster

  16. Miriam July 21, 2017 at 9:38 AM #

    Hello DJ Yabis,

    I am the sponsor to my mum and she is coming to visit me in the Netherlands. Her visa was denied and we are asked to appeal in French because the French consulate handles the NL emabssy duties in my country Nigeria.
    I wish for you to do construct the appeal for me.
    Do you have a private email or all transactions are done here?


  17. Dami July 15, 2017 at 4:54 AM #

    Hello there, I applied for a visitor visa from the Italian embassy in Nigeria and my visa was denied for reasons (option 8). I submitted my application at the Vfs office on the 3rd of July but they put a stamp on my passport with the C and it was dated 4th of June. What does this imply please?

    • DJ Yabis July 25, 2017 at 4:03 PM #

      I’m not sure what the C means.

    • k September 5, 2018 at 8:54 PM #

      It always written ( C – FAMILY VISIT ) for UK visa

  18. Jhelai July 5, 2017 at 12:22 PM #

    Hi Dj,

    My application was denied by royal norwegian embassy, but right after my refusal, i sent an appeal letter right away. I just want to ask if how long does it take for them to notice my appeal? Did you know someone who got approved after they sent an appeal letter? Thanks

    • DJ Yabis July 25, 2017 at 4:03 PM #

      It usually takes 4-8 weeks waiting time

    • cc August 16, 2017 at 1:03 PM #

      Hi Jhelai, where you approved after you lodged your appeal?

  19. Hanna June 27, 2017 at 12:05 PM #

    hello po dj yabis good afternoon, my visa application got rejected also with the reason that my intention to leave the territory cannot be ascertained,
    my case i just graduated from college and currently i am not working because i applied schengen visa but i already have a work waiting for me after my vacation, and other reason why the visa got rejected is that i am still young and don’t have my own income, but in my case my boyfriend will be the one to shoulder all of my expenses, i passed all of the requirements needed to proof that my boyfriend will sponsor me, what can i do po? it is stated that i can make an appeal with in 30 days,,
    how can i make it, is it okay to pass it through email or personally go to the embassy?
    thank you dj

    • DJ Yabis July 25, 2017 at 4:04 PM #

      it’s tough to get a visa if you don’t have a job

  20. Noor June 15, 2017 at 11:43 PM #

    Dear DJ Yabis,
    Me and my wife were denied visa for Greece in Karachi, Pakistan through the consulate of Italy within two days of visa form submissions. Reasons were “justification for the purpose and conditions of the intended stay was not provided” and “the information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable”.
    Is it becuase my online hotel reservations were on the basis of “pay at the hotel” ?
    Whom should I email the appeal to? and what exactly should I state?
    Please help

    • DJ Yabis July 25, 2017 at 4:05 PM #

      please read the series I wrote about this. It answers all your questions

    • Muhammad August 3, 2017 at 8:06 PM #

      Noor, Did you loadge an appeal for schengen visa if yes what was the response from embassy.

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